Terms & Conditions

DIGITAL POLICY

This policy is made for the benefit of my clients, students and workshop participants, and aims to address the most likely eventualities that may arise by way of digital exposure, also with reference to maintaining privacy, boundaries and data protection.

This policy acknowledges the complex world of digital and social media and tries its best to address issues that may impact our therapeutic or working relationship. The guidelines are based on my own research, experiences and the choices I have made with regard to my own online activities and those associated with VOLVA; this policy and position will be reviewed regularly but in the meantime, I ask all those who seek and attend my services to read through this policy so that you can be familiar with these positions.

Media activities

Some of my working life outside of my practices, workshops and courses is in the public domain - blogs, video posts, newsletters and occasional public speaking. As part of this work, I maintain a social media presence. I hold my duty of care and confidentiality to my clients as the highest of priorities. I consider my media work to be related to, but completely separate from my healing work.

Online platforms such as Twitter, Facebook, Instagram and YouTube can sometimes enable me to reach people to whom I can communicate my services, workshops, courses, concepts and resources that I hope can be useful in their lives. Sometimes I engage in public conversations about these topics. With the ever changing remote working and social media landscapes, and with the massive increase in online resources and platforms, it is necessary to detail my social media presence and digital communications policy, and implement procedures in relation to my practices.

Both I and VOLVA are relatively 'new' to social media platforms and I use the platforms quite irregularly. Even so, over this time it has been useful to review its impact on both myself and my clients.

Social Media and Boundaries

Despite my online presence, I would prefer that our relationship remain as much as possible between us in consultations and the therapy room, therefore I will now not knowingly engage with clients over social media, with the exception of acknowledging comments the posts on the VOLVA pages, which is addressed in point 3 below. Whether you follow my VOLVA social media accounts or not is of course at your discretion.

I, like many others, maintain a private Facebook account for personal reasons. I aim to keep my personal Facebook as private as possible and I feel it is not appropriate to be Facebook ‘friends’ with former or current clients.

The nature of an online presence can blur interpersonal and professional boundaries, and this has never been more apparent during the coronavirus situation and with the increased use of social media it is important for me to be as clear as possible about how boundaries may be compromised. It is important to keep therapeutic work in the consultation and therapy room as much as possible, including phone, WhatsApp and Zoom sessions, which are also conducted from the privacy of the therapy room at my practice. The nature of the digital world can sometimes challenge these boundaries, so I offer the best clarity I can below.

In order to maintain confidential and therapeutic boundaries and provide clients with the best possible service and support, I do not accept friend requests and aim to ensure I do not knowingly follow any clients from either my personal or business accounts. I want to be really clear as to the reasons behind this - it is not personal and should not be seen as such. Many clients are happy to publicly recommend my services and be publicly associated with my work but there are differences in attending for a massage and attending therapy to heal deep wounds. With the nature of much of my work, including recovery and healing, it is more important than ever to be clear about boundaries.
Every client should be free to share with me whatever they choose during our sessions. I encourage trust and transparency in our work together. I do not wish clients to feel that they have to edit, alter, withhold or censor their expression outwith our sessions, including social media, because their therapist is following/has friended their account. With the intensive nature of my services, this could be potentially damaging to the client/therapist relationship and the healing process.
This does not prevent interaction with the VOLVA accounts on social media. It is important to note however that I do not address or advise on any enquiries or questions through social media. For new enquiries and for existing clients to explore or discuss any issues or insights highlighted in sessions between appointment times, telephone and Zoom consultations are available to book. These are one to one private and confidential short consultations.

Email and Confidentiality

Any emails between us may be vulnerable to viruses or human error. If you choose to communicate with me by email, please be aware that all emails are retained in the logs of Internet Service Providers; this is outwith my control or influence. Emails can be vulnerable to viruses and unintended forwarding or replication.

For these reasons, it is best to consider what you wish to include in emails to me, and which email address you choose when sending communications to me. It is best to rely on email for non-confidential communications like setting up appointment times and similar.

In an effort to keep confidential and healing material within the boundaries of our one to one sessions together - including WhatsApp, Zoom, phone and in-person consultations - it is best to avoid it in emails and I will not address confidential aspects of your treatment/therapy in emails for these reasons. I will usually request your preferred email address from our first session, the initial assessment. Please arrange a phone or Zoom consultation if you wish to discuss anything confidential or anything pertaining to our sessions as these are intended for this.

Remote Support: Telephone, WhatsApp and Zoom

I use both WhatsApp and Zoom video conferencing systems, which are encrypted. If you have booked online or contacted me directly to arrange for us to work remotely together, there will be instructions in your booking confirmation on how to join and how this will work in our sessions together.

When working via video conferencing, it is on the implicit understanding that we both agree not to record the sessions. On booking a remote or online session, this is one of the agreements between us when you book any appointment, workshop or course It is also crucial that you are sure the environment from which you are conferencing with me is safe, secure and private.

Email Replies

I check emails only at fixed times during the day and many of the other business aspects involved in running VOLVA require time. As such, I may not be available to reply to emails, texts or messages depending on availability. I also avoid checking them on non working days and weekends, and do not check them during holidays. I try to respond to all communications within 48 hours upon opening them. If I am away for an extended period, you will receive an automated email response.

I use an automated service for appointment reminders. These are sent 24 hours before your session as a gentle reminder of your appointment time. If you need to reschedule or change your appointment time after receiving this reminder, it will incur a fee. Please note that 48 hours notice of reschedule or cancellation is requested, and at least 24 hours notice of cancellation is required. This notification can be done by email, text, Signal (an alternative to WhatsApp offering a greater degree of privacy), phone and via chat message function on my website. Please do not notify of cancellation of appointments through social media (Facebook, Twitter, Instagram, etc) - full booking terms and conditions can be found here.

E-invoicing

If you have booked online, payment is requested in advance of your appointment. This can be done securely through PayPal or debit/credit card. If you are booking directly through myself, the preferred method of digital/online payment is by bank transfer however sometimes I issue invoices for payment by card or PayPal. I use an online software application to process these invoices, which are then sent out to your chosen email address. If you would prefer not to receive these invoices by email, please let me know and I can arrange an alternative method of payment.

Text messages, WhatsApp and Signal

You may feel free to contact me by text message, WhatsApp or Signal to alert me if you are running late for a session, wish to reschedule or for similar reasons but because of the lack of context of text messages, it is not the best method for communicating with me about more important matters to do with your sessions. If you wish to discuss any part of your treatment and therapy in detail, please book a 15 minute or 30 minute telephone or Zoom support session.

As a private practitioner I am unable to offer an emergency service, even by phone. Should you experience an emergency please contact the emergency services. If you feel that you experiencing a mental health emergency or have suicidal thoughts, please ring The Samaritans: 116 123.

Telephone, WhatsApp and Zoom

I run many aspects of my practice remotely, specifically for international clients and those who cannot attend in person and there may be times when we have a session by telephone, WhatsApp or Zoom. Any such sessions can be discussed in advance and details given on how to attend these sessions if you have not attended in this way before.

Google/Online Search Engines

It is crucial for the therapeutic process and for professional integrity that I avoid encountering information about you that does not come directly from you. This is essential to the ethos and values of VOLVA. My work is intuitive - much of it clairvoyant - and any information other than what you wish to share with me conflicts greatly with this and can adversely affect my assessments, especially from a psychic assessment viewpoint. For this, and so many other ethical reasons, I do not search my clients. Some clients appear surprised that I know nothing about them on their first visit, other than what they have chosen to share with me during our initial phone/Zoom consultation, and what I have been psychically guided to know with the permission of the client's higher self. This is perhaps a frightening indication of just how prevalent it is to search for people online now.

I am aware, however, that prospective clients will often Google therapists, and many of my clients find my services from their online searches for support as part of their process in choosing the right practitioner for them. I am glad that you are able to find me this way to assess if I am the right practitioner for you. If you are a prospective client considering my services and have any questions, I am very happy to address them with you. It is best to find out what we need to know from each other through direct contact - a 15 minute telephone consultation has been created specifically for this, which is available to book online.

For more information on Data Protection, please visit Terms and Conditions